DATA PROTECTION OFFICER
The primary role of the data protection officer (DPO) is to monitor the compliance with the applicable data protection rules. DPO:
- Ensures that controllers and data subjects are informed about their data protection rights, obligations and responsibilities and raise awareness about them.
- Gives advice and recommendations about the interpretation or application of the data protection rules.
- Maintains records of all data processing activities conducted by organisation.
- Conducts regular assessments and audits to ensure GDPR compliance.
- Handles queries or complaints on request by the institution, the controller, other person(s).
- Cooperates with the controller (responding to its’ requests about investigations, complaint handling, inspections conducted etc.).
- Ensures that data subjects’ requests to see copies of their personal data or to have their personal data erased are fulfilled or responded to, as necessary.
- Draws attention to any failure to comply with the applicable data protection rules.
- Trains employees on GDPR compliance requirements.
DPO role is mandatory under GDPR in these specific cases:
- Where a public authority or body carries out data processing;
- Where the controller or processor’s core activities consist of processing operation which require regular and systematic monitoring of data subjects on large scale;
- Where the core activities consist of large-scale processing of special categories of data or personal data relating to criminal convictions and offences.
All other organisations not being legally obliged may voluntarily designate a DPO. GDPR allows to choose whether the functions of Data Protection Officer will be performed by an employee or external expert.
ECOVIS ProventusLaw provides Data Protection Officer services.
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